University Partnership
Agreement

Already Doing It connects prospective university students, typically sixth formers aged 16 to 18, with current university students and recent graduates for honest, 1-to-1 conversations about courses, university life and post-18 choices. To students, these near-peer mentors are known as "Uni Insiders"; in this Agreement they are referred to as "Mentors".

The University partners with the Company for two complementary purposes:

• Widening participation. The sessions give underrepresented students authentic near-peer insight and are designed to evidence the University's commitments under its Office for Students Access and Participation Plan (APP).
• Student recruitment. The sessions connect the University's current students with motivated prospective applicants who are actively considering their options, through honest peer-to-peer conversation.

The Company's distinctive value is honest insight: Mentors speak candidly, including about challenges and trade-offs as well as positives. This independence is the source of the programme's credibility with students and is addressed in section 6.

Where the sessions are delivered through partner schools and colleges, they also help those institutions evidence Gatsby Benchmarks 2, 3 and 7, and, where a Mentor is a graduate in employment, Gatsby Benchmark 5. This is a benefit to the partner schools and is not a measure of the University's own obligations.

• Funded allocation: The Company will make available an allocation of sessions funded by the University, as set out in the Order Form, expressed as the number of sessions the University funds "up to".
• Access codes: The Company will issue access codes to participating schools and colleges so that eligible students can book sessions drawn from the University's funded allocation.
• Near-peer sessions: Eligible students may book 1-to-1 video sessions with verified Mentors to discuss courses, university life and post-18 transitions. The Mentor profile and matching are as agreed in the Order Form; the University's own current students may act as Mentors.
• Reporting and dashboard: The Company will provide the University with aggregate, anonymised reporting, comprising an Impact Report and an online dashboard provided as part of the partnership, as described in Schedule 1 (Service Schedule) and the Order Form. This reporting evidences widening-participation reach, engagement and recruitment interest; it never contains personal data identifying an individual student.

• "Up to" capacity: The University's funding provides capacity for up to the number of sessions stated in the Order Form. Capacity is expressed as "up to" because actual usage depends on student demand.
• One shared allocation: Each participating school or college draws from the University's single, shared allocation using its access code. The headline funded number is the University's total; there is no separate per-school cap unless stated in the Order Form.
• Demand is measured at booking: Demand is measured at the point a student books, by the course or subject the student chooses. Subject lists provided in advance are an indication of possible interest only and are not a measure of demand.
• Rollover: Unused sessions may roll over within the term set out in the Order Form.
• No refund for unbooked capacity: Funded capacity that is not booked is not refundable. The University funds capacity and the Company makes that capacity available, whether or not every session is taken up.
• Sensible matching limits: To keep the programme credible and avoid oversaturating any one school, the Company applies reasonable limits on how many universities are matched to the same subject within a single school. Any such limits are set out or agreed in the Order Form.

The Company operates a "Safety by Design" model. The University acknowledges that the Company provides an external digital service, and that the participating schools and colleges retain their own statutory safeguarding duties, including under Keeping Children Safe in Education (KCSIE). The University is not the body responsible for the safeguarding of these sessions.

• Non-regulated activity: The sessions do not constitute "Regulated Activity" within the meaning of the Safeguarding Vulnerable Groups Act 2006 (as amended by the Protection of Freedoms Act 2012), because they are student-led, advisory, time-limited and, for students under 18, conducted with a parent or guardian present at the start of the session. An Enhanced DBS check is therefore not the applicable check for this activity.
• Verification and training: All Mentors are identity verified and must complete the Company's mandatory safeguarding and professional boundaries assessment, which is tailored to near-peer digital mentoring, before delivering sessions.
• Supervised access: For students under 18, a parent or guardian must be present at the start of each session.
• Reporting: Any safeguarding concern arising in a session is reported to the relevant school's Designated Safeguarding Lead (DSL), normally within 24 hours, so the school can maintain its holistic view of student welfare.
• Recording: Sessions must not be recorded, screenshotted or shared without the Company's explicit permission.

• Controller: For the personal data processed to deliver the sessions (for example a student's name, school email, year group, chosen course and session feedback), the Company is the Controller. The University is not a controller or processor of that personal data and does not receive it.
• What the University receives: The University receives only aggregate, anonymised reporting. The Company applies small-number suppression so that no individual can be identified from any figure. The University never receives a student's name, contact details or individual answers.

• Lawful bases: The Company processes personal data on the bases of contract, legitimate interests and, where required, consent. Processing of data relating to under-18s is carried out to the standard of the ICO Children's Code.
• Widening-participation measurement: Where a student chooses to provide a home postcode, it is used once to derive an Office for Students participation band and then discarded immediately; only the grouped band is retained, and it is reported to the University in aggregate and under suppression.
• No sale of data: The Company does not sell personal data. The insights provided to the University are aggregate and anonymised.
• Named contact is not part of this Agreement: This Agreement does not provide the University with any named or contactable student data, and the Company does not currently offer consent-based onward contact between the University and individual students. Any such service, if offered in future, would require separate, explicit student consent and a separate written agreement.
• Rights and retention: The Company upholds data subject rights, including erasure on request. It retains identifiable personal data only for as long as necessary to deliver the sessions and, where a student has consented, to link their application or enrolment outcome, after which it is deleted or irreversibly anonymised, in line with its Privacy Policy. Aggregate, anonymised data, which is no longer personal data, may be retained for the Company's analytical and impact purposes.

The credibility of the programme with students depends on the independence of the Company and its Mentors. Mentors share honest, first-hand experience, including challenges and trade-offs as well as positives. The University acknowledges and agrees that:

• Mentors speak from personal experience and are not agents, representatives or spokespeople for the University.
• The Company will not require, and the University will not ask the Company or any Mentor, to present the University favourably, to follow a promotional script, or to suppress honest feedback.
• Honest student feedback, including anything critical, is reported to the University only in aggregate and anonymised form, and is used to inform improvement rather than reflecting on any individual.

This independence is a core feature of the Services and is the reason students trust the insight they receive.

The University agrees to:

• Use the access codes and the Services only for the cohorts and purposes agreed in the Order Form.
• Nominate a contact for the partnership and support engagement with the agreed participating schools and colleges.
• Direct any of its students who act as Mentors to the Company's onboarding, training and safeguarding requirements.
• Ensure that, in any communications about the programme, students are not led to believe that Mentors provide professional, financial or legal advice.
• Use the Company's name, marks and the existence of the partnership only as agreed in writing, and not in a way that implies the Company or its Mentors endorse the University beyond the honest, independent nature of the Services.

• Order Form: The University funds the allocation set out in the Order Form. The charges, the funded number of sessions ("up to"), the term and any participating-school arrangements are set out in the Order Form or quote, not in this Agreement.
• Payment terms: Invoices are payable within 30 days of the invoice date, unless otherwise agreed in writing.
• Unbooked capacity: Funded capacity that is not booked is not refundable, as set out in section 3.
• Currency and VAT: All amounts are in GBP and exclusive of VAT where applicable.

• Advisory nature: Sessions are student-led and advisory. The Company is not liable for individual student choices, application decisions, or admissions or recruitment outcomes.
• No guarantee of outcomes: The Company does not guarantee any particular level of student demand, application volume, or conversion. Reporting reflects activity and perception at a point in time.
• Availability: The Company aims for high availability but is not liable for interruptions caused by the University's, a school's, or a student's local network or internet connection, or by third-party platforms used to deliver sessions.
• Cap: Subject to the General Terms and to the extent permitted by law, the Company's total liability under this Agreement is limited to the total amounts paid by the University to the Company under the relevant Order Form. Nothing in this Agreement limits any liability that cannot be limited by law.

This Agreement is supplemental to the Already Doing It General Terms and Conditions. Participating schools and colleges accept the School & Institutional Agreement in respect of their own involvement, and the University is not a party to those school-side terms. Individual Mentors and students are additionally governed by those General Terms. In the event of a conflict between the General Terms and this Agreement on matters of funding, data protection or the University relationship, this Agreement prevails for that relationship.

This Agreement runs for the term set out in the Order Form. Either party may terminate on 30 days' written notice. On termination or expiry, any unused access codes will be deactivated and the Company will provide a final aggregate impact report for sessions completed to date. Funded capacity already made available is not refundable on termination.

This Agreement is governed by the laws of England and Wales, and the parties submit to the exclusive jurisdiction of the courts of England and Wales.

Institutional and partnership queries can be directed to partnerships@alreadydoingit.co.uk.