School & Institutional
Agreement

Already Doing It provides a platform for structured, honest 1-to-1 video sessions between sixth formers, typically aged 16 to 18, and verified current university students and recent graduates. To students these near-peer mentors are known as "Uni Insiders"; in this Agreement they are referred to as "Mentors". This Agreement is designed to support the School in meeting its statutory duties and strategic goals, in particular:

• Gatsby Benchmark 2 (learning from career and labour market information)
• Gatsby Benchmark 3 (addressing the needs of each pupil)
• Gatsby Benchmark 7 (encounters with further and higher education)

Where students are matched with graduate Mentors who are in employment, sessions additionally evidence Gatsby Benchmark 5 (encounters with employers and employees).

The Company's distinctive value is honest insight: Mentors share candid, first-hand experience, including challenges as well as positives. The Company and its Mentors are independent of the School, which supports the School's duty to secure careers guidance that is independent of the School. This is addressed in section 7.

• Access codes: The Company will provide the School with unique access codes for a designated student cohort.
• Peer-to-peer sessions: Students may book 1-to-1 video sessions with verified Mentors to discuss courses, university life and post-18 transitions.
• Impact reporting: The Company will provide the School with the reporting deliverables for its funding model, as defined in Schedule 1 (Service Schedule). These are designed to satisfy Gatsby Benchmark evidence requirements and to give the careers department anonymised engagement and impact insight.
• Funded allocation: Where the cohort's sessions are funded (see section 3), the School's codes draw from a funded allocation set out in the Order Form. Capacity is expressed as "up to" a number of sessions, because actual usage depends on student demand.

Access to the Services may be funded in one of the following ways, as set out in the signed Order Form:

• School Direct Purchase. The School purchases an allocation of sessions. Charges are as set out in the Order Form and are invoiced; invoices are payable within 30 days. Institutional funding is by invoice, not card payment.
• University-Funded. A university funds the School's cohort, so that sessions are provided at no charge to the School. The university contracts with the Company under the University Partnership Agreement and is responsible for payment. The School agrees to the School-side terms of this Agreement (distribution, activation, safeguarding cooperation and data) but is not subject to any payment obligation.
• Other or Grant-Funded. Sessions may be funded by another third party or by a grant, as set out in the Order Form.

Common to all funded models: capacity is expressed as "up to" a number of sessions; unused funded capacity may roll over within the term set out in the Order Form; and funded capacity that is not booked is not refundable, because the Company incurs the cost of standing it up. All amounts are in GBP and exclusive of VAT where applicable.

The Company's experience is that a scheduled, facilitated booking session is the single most reliable way to turn access into completed sessions. Accordingly, as a condition of issuing access codes, the School agrees to schedule and host a facilitated booking slot (for example a form-time session) at which eligible students book their sessions, using the Company's materials and a ready-filtered booking link.

Access codes are issued once this slot is scheduled.

The Company operates a "Safety by Design" model. The School acknowledges that the Company provides an external digital service and that the School retains its own statutory safeguarding duties, including under Keeping Children Safe in Education (KCSIE).

• Non-regulated activity: The sessions do not constitute "Regulated Activity" within the meaning of the Safeguarding Vulnerable Groups Act 2006 (as amended by the Protection of Freedoms Act 2012), because they are student-led, advisory, time-limited and, for students under 18, conducted with a parent or guardian present at the start of the session. An Enhanced DBS check is therefore not the applicable check for this activity.
• Verification and assessment: All Mentors are identity verified and must complete the Company's mandatory safeguarding and professional boundaries assessment, tailored to near-peer digital mentoring, before delivering sessions.
• Supervised access: For students under 18, a parent or guardian must be present at the start of each session.
• Reporting: Any safeguarding concern, including a low-level concern, identified during a session is reported to the School's Designated Safeguarding Lead (DSL), normally within 24 hours, so the School can maintain its holistic view of student welfare.
• Recording: Sessions must not be recorded, screenshotted or shared without the Company's explicit permission.

• Roles: For the purposes of the UK GDPR, the Company is the Controller of the personal data it processes to deliver the Services and to produce its anonymised, aggregate insight. Where the Company provides the School with results about the School's own pupils, the School is a separate (independent) controller of the data it receives and uses. Where a university or other third party funds the cohort, that funder receives only anonymised, aggregate reporting and is neither a controller nor a processor of the students' personal data.
• Purpose of processing: The Company processes student personal data (including name, school email, year group, chosen course, and session reflections and feedback) to facilitate sessions and to generate the reporting set out in Schedule 1 (Service Schedule).

• Lawful bases: The Company processes personal data on the bases of contract, legitimate interests and, where required, consent. Data relating to under-18s is handled to the standard of the ICO Children's Code.
• Widening-participation measurement: Where a student chooses to provide a home postcode, it is used once to derive a participation band and then discarded immediately; only the grouped band is retained and reported in aggregate.
• Retention: Identifiable personal data is retained only for as long as necessary to deliver the sessions and, where the student has consented, to link their application or enrolment outcome, after which it is deleted or irreversibly anonymised, in line with the Company's Privacy Policy. Anonymised, aggregated data, which is no longer personal data, may be retained indefinitely for analysis and reporting.
• Named contact: This Agreement does not provide the School or any funder with named or contactable student data, beyond the pupil-level results the School is entitled to about its own pupils. The Company does not currently offer consent-based onward contact between a funder and individual students.
• Rights: The Company upholds data subject rights, including erasure on request, as described in the Privacy Policy.

The credibility of the Services with students depends on the independence of the Company and its Mentors. The School acknowledges and agrees that:

• Mentors share honest, first-hand experience, including challenges and drawbacks as well as positives, and are not agents or spokespeople for the School or for any funder.
• Neither the School nor any funder will require the Company or any Mentor to present any institution favourably, to follow a promotional script, or to suppress honest feedback.
• Honest student feedback, including anything critical, is used to inform improvement and is only ever shared with the School or a funder in anonymised, aggregate form, other than pupil-level results the School is entitled to about its own pupils.

This independence supports the School's duty to secure careers guidance that is independent of the School.

The School agrees to:

• Distribute access codes only to the authorised student cohort.
• Schedule and host the facilitated booking slot described in section 4.
• Ensure students understand that Mentors provide personal experience, not professional, financial or legal advice.
• Provide the Company with a point of contact, including the Designated Safeguarding Lead for safeguarding matters, and cooperate with any safeguarding enquiry.
• Use the Company's name and marks only as agreed.

• Advisory nature: Sessions are student-led and advisory. The Company is not liable for individual student choices or for university application or admissions outcomes.
• Availability: The Company aims for high availability but is not liable for interruptions within the School's local network or a student's home internet connection, or arising from third-party platforms used to deliver sessions.
• Cap: Subject to the General Terms and to the extent permitted by law, the Company's total liability under this Agreement is limited to the total amounts paid to the Company in respect of the School's cohort under the relevant Order Form. Nothing in this Agreement limits any liability that cannot be limited by law.

This Agreement is supplemental to the Already Doing It General Terms and Conditions. Where a university funds the School's cohort, this Agreement is read together with the University Partnership Agreement between the Company and that university; the School is not a party to that agreement. Individual students and Mentors are additionally governed by the General Terms. In the event of a conflict between the General Terms and this Agreement on matters of safeguarding, data protection or the School relationship, this Agreement prevails.

This Agreement runs for the term set out in the Order Form. Either party may terminate on 30 days' written notice. On termination or expiry, any unused access codes are deactivated and the Company will provide a final Impact Report for sessions completed to date. Funded capacity already made available is not refundable on termination.

This Agreement is governed by the laws of England and Wales, and the parties submit to the exclusive jurisdiction of the courts of England and Wales.

Institutional and partnership queries can be directed to partnerships@alreadydoingit.co.uk.